Sr. Administrative Assistant to Team – Midtown Investment Firm (hybrid)

Company: BCL Search
Location: New York City
Posted on: April 2, 2026

Job Description:

Our client, a highly reputable investment company, is looking to hire a Senior Administrative Assistant for their midtown NYC office. This role is providing administrative support to a team. The ideal candidate will have at least 5 plus years of applicable experience. The successful candidate will be proactive, an excellent communicator, problem solver, highly organized and hold the upmost discretion. This is a fantastic opportunity to assist a fast-paced group at a renowned firm! This role is in the office, 4x/week. RESPONSIBILITIES Meeting arrangements (reserves conference rooms, arranges catering orders, guest security clearance, and restaurant reservations) Calendar management and updating Outlook Contacts Conference call scheduling in all time zones - setting up WebEx and video conferencing capabilities Phone call screening Expense report processing Arrange courier service when needed Coordinate travel arrangements and itinerary preparation Organize and file all paperwork related to business - file electronically Basic administrative functions such as using office machines to print, scan, and mail packages Conduct internet research Coordinate bill payment with Accounting department Provide back-up support to other Assistants when needed Performs a range of operational support activities including data entry, organizing information in Excel, compiling reports, furnishing information to internal and external parties Ongoing ad hoc projects as assigned REQUIREMENTS 5 years of experience in an administrative services role in a related industry Independent, highly organized individual. Must be extremely reliable and have a positive attitude Conserves executives’ time by being proactive, solution-oriented and a confident communicator Flexible and willing to adapt to dynamic office environment Resourceful and creative in completing certain tasks without much direction or instructions Willing to take on new responsibilities and can be held accountable for the completion of all assignments Ability to follow-up with all parties involved to make sure projects are completed correctly and on time Able to work well under pressure and maintain professionalism under all circumstances; must have excellent communication skills; must be concise in fast-paced trading environment Possesses the desire to excel; is self-motivated Team player; communicates effectively with other internal groups in obtaining tools needed to provide support to the team Strong working knowledge of computers and relevant software applications, primarily Microsoft Office Suite (Outlook, Word, Excel, PPT, SharePoint), Adobe, Concur Bachelor's degree preferred SALARY $85-$93K (DOE) Paid OT FULLY paid Benefits from day 1 Discretionary Bonus 401K/contribution Great PTO HOURS 8:30/9am-5:30/6pm (DOE) flexibility as needed IND1

Keywords: BCL Search, West Babylon , Sr. Administrative Assistant to Team – Midtown Investment Firm (hybrid), Administration, Clerical , New York City, New York