Assistant Director, Alumni Relations

Company: Manhattan College
Location: New York
Posted on: June 1, 2025

Job Description:

Career Opportunities with Manhattan UniversityPosition Summary: This position reports to the Director of Alumni Relations and assists the Director in developing and implementing programs, events, benefits, and resources designed to inform and engage Manhattan University Alumni by involving them with the University. In addition, the Assistant Director of Alumni Relations assists with planning reunions and regional and affinity group activities for alumni locally and nationwide.Responsibilities:

• Oversees the planning, organization, marketing, coordination, and evaluation of engagement strategies and events, particularly related to reunion, young alumni, students, and Alumni Society programs.
• Collaborates with the Director of Alumni Relations to enhance alumni engagement and strengthen relationships with the University Community.Duties:
  • Assist the Director of Alumni Relations in planning and executing University and alumni events; support the planning and coordination of various regional, professional, cultural, and athletic events.
  • Coordinate the involvement of alumni in the planning, implementation, and management of comprehensive chapter and affinity programs.
  • Enlist, motivate and train a corps of volunteers committed to successful alumni programming; provide leadership for communication programs, in particular the design and production of marketing materials (invitations, programs, briefing documents), social media posts, monthly e-newsletters, website maintenance, and other regular correspondence.
  • Preparing, planning, and executing events and providing follow-up reports and correspondence for staff and volunteers.
  • The Assistant Director will make arrangements for Alumni Society meetings; gather information for entry into the alumni database; create databases; create and maintain multiple calendars; design e-newsletters, emails, and web pages; update content regularly; design and monitor online registration and community activities; assist in the production of online, offline marketing materials, social media posts, and event programs.
  • Assist with the preparation and organization of the onsite registration process, and provide budget support.
  • Applicants must be detail-oriented with a devotion to accuracy, an aptitude for numbers and analysis, and approaching problems proactively with a sense of urgency, creativity, and resourcefulness.
  • The ability to multitask and strong customer service skills are essential.
  • The candidate must possess outstanding planning, organizational, and management skills.
  • Must prioritize and successfully manage several projects while communicating regularly with the Director and colleagues in college advancement.
  • Must thrive in a fast-paced environment and work efficiently with a varying amount of direction.
  • Demonstrate strong interpersonal skills and confidently engage high-level alumni with poise and self-confidence.
  • The successful candidate will assist the director in establishing the annual operating budget and strategies, hiring student workers, and working collaboratively with other campus offices and with the Alumni Society Board for programs involving alumni.Preferred Qualifications & Skills:
    • Three years' experience working in alumni relations, advancement, volunteer engagement, special events, meeting planning.
    • Flexibility to work outside of regular business hours - peak event periods require additional hours, including evenings, weekends, and some travel.
    • Ability to interact comfortably, tactfully, and effectively with donors, volunteers, internal constituencies.
    • Excellent oral, written, interpersonal, and administrative skills and the ability to speak in public.
    • Superior writing, editing, and proofreading skills.
    • Demonstrated ability to work collaboratively with a dynamic team.
    • Experience working in alumni relations and (or) event planning.
    • A self-starter committed to follow-through.
    • Strong computer skills, including proficiency in MS Office, Raiser's Edge/NXT constituency database, Banner, NetCommunites, and all social media platforms. Dreamweaver, HTML, Photoshop, Canva, and Publisher; a plus.
    • The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds.Requirements and Education:
      • Bachelor's degree in communications, marketing, public relations, or a related field. At least three years of experience in event planning or demonstrated experience in professional alumni relations-related work.
      • Some travel and occasional weekends/evenings are required.
      • A valid driver's license and access to a reliable automobile are required.
      • Hours: Monday - Friday, 9:00 am to 5:00 pm (evenings and weekends and some travel required).Founded in 1853, Manhattan University is an independent Catholic Lasallian institution located in Riverdale, NY that embraces students of all faiths, cultures, and traditions. The mission of the University is to provide a dynamic student-centered educational experience that prepares graduates for lives of personal development, professional success, civic engagement, and service to their fellow human beings. We expect our faculty, administration, and staff to be knowledgeable about our mission and to make a positive contribution to the mission. Applicants from historically under-represented segments of the population are encouraged to apply, as well as those attracted to a university with a Catholic identity. We are committed to a diverse campus community. AA/EO Employer M/F/D/V
        #J-18808-Ljbffr

Keywords: Manhattan College, West Babylon , Assistant Director, Alumni Relations, Executive , New York, New York